Industry guide
Transaction files to closings: brokerage records AI labs license
A brokerage's transaction files record every step from listing to close: the pricing argument, the offers, the inspection negotiation and the compliance review. That full arc is valuable to AI companies building real estate agents.
Most of it already sits in a transaction management system such as Dotloop or SkySlope, a CRM, email and text. Buyers want the written trail of how your team actually does the work, so most owners lead with SOPs and training material, then add day-to-day records once personal details are dealt with.
- Key figure
- 3,697
- Buyers' published range
- $100K to $2M+
- Time to a written offer
- Days to 2 weeks
- Owner time, per buyers
- 1 to 3 hours
01 / What buyers value
Records a buyer will look for at a brokerage
Transaction files and checklists
Where it lives
Transaction management
Why a buyer wants it
Every step to close
Raise first
Client details
Offer and negotiation threads
Where it lives
Email and text
Why a buyer wants it
How deals are made
Raise first
Prices and names
Listing presentations and pricing
Where it lives
Docs and CRM
Why a buyer wants it
How homes are priced
Raise first
Seller details
Lead follow-up and CRM notes
Where it lives
CRM
Why a buyer wants it
Nurture and conversion
Raise first
Contact details
Compliance reviews and training
Where it lives
Shared drive
Why a buyer wants it
Broker oversight
Raise first
Agent names
| Record | Where it lives | Why a buyer wants it | Raise first |
|---|---|---|---|
| Transaction files and checklists | Transaction management | Every step to close | Client details |
| Offer and negotiation threads | Email and text | How deals are made | Prices and names |
| Listing presentations and pricing | Docs and CRM | How homes are priced | Seller details |
| Lead follow-up and CRM notes | CRM | Nurture and conversion | Contact details |
| Compliance reviews and training | Shared drive | Broker oversight | Agent names |
02 / Value
Putting a number on a brokerage's data
No buyer publishes a price list by industry. What they do publish is a range for a whole company: micro1, Polyshares and Ventra each advertise deals from roughly $100K to $2M or more, and Pewter's licensing partner cites examples between $350K and $650K. Read those as the buyers' own marketing figures, not offers.
For a brokerage of about 25 people, three things move the number most: how many years of history you have, how much of the work is written down in one place, and how cleanly client and employee details can be removed. Try the worth estimator for a range based on your size.
03 / Buyers
Which buyers take real estate brokerages
On Troveo's intake form, the closest category ("real estate or property") sits in the second of its four demand tiers, which it describes as above-average demand. Polyshares accepts real estate and property management, though it does not mark it as premium.
Published size rule
Asks for at least 30 staff, with no upper limit
A 25-person brokerage
Too small at 25
Published size rule
At least 20 full-time US office employees, or 10 for accounting and 6 for law
A 25-person brokerage
Fits at 25
Published size rule
At least 20 W-2 staff in the US and three years of history
A 25-person brokerage
Fits at 25
Published size rule
At least 20 people and three years, with a higher bar in some sectors
A 25-person brokerage
Fits at 25
Published size rule
At least 30 US staff and three years of data
A 25-person brokerage
Too small at 25
Published size rule
Around 30 people or more
A 25-person brokerage
Too small at 25
Published size rule
No headcount floor; it weighs how deep the record goes
A 25-person brokerage
No size floor
Published size rule
Publishes no minimum
A 25-person brokerage
No size floor
Published size rule
Publishes no minimum (its calculator begins at 20)
A 25-person brokerage
No size floor
| Buyer | Published size rule | A 25-person brokerage |
|---|---|---|
| micro1 | Asks for at least 30 staff, with no upper limit | Too small at 25 |
| Mode | At least 20 full-time US office employees, or 10 for accounting and 6 for law | Fits at 25 |
| Nyne | At least 20 W-2 staff in the US and three years of history | Fits at 25 |
| Pewter | At least 20 people and three years, with a higher bar in some sectors | Fits at 25 |
| Ventra | At least 30 US staff and three years of data | Too small at 25 |
| Endless | Around 30 people or more | Too small at 25 |
| Polyshares | No headcount floor; it weighs how deep the record goes | No size floor |
| Mercor | Publishes no minimum | No size floor |
| Troveo | Publishes no minimum (its calculator begins at 20) | No size floor |
Some buyers pay us a referral fee. It never changes your price, and it never changes the order of our rankings.
04 / Typical week
What one ordinary week produces
- Monday: a listing presentation with a pricing analysis.
- Tuesday: three offers on one home.
- Wednesday: inspection response negotiated.
- Thursday: compliance review of two files.
- Friday: new agent training session.
Illustrative. Multiply one week by every year you have kept, and that is the record a buyer is looking at. The written decisions matter more than the totals.
05 / Segments
Segments within real estate brokerages
- Residential brokerages: Offer packages, inspection negotiations and TC checklists are what buyers want from residential brokerages. Who buys and how to protect clients.
- Commercial real estate brokerages: OMs, LOIs, tour notes and pitch books from commercial brokerages are licensable to AI labs. What to exclude and who buys.
06 / Process
How a deal works
- 1
Check the fit
Answer a few questions about headcount, years of records and the systems you use. No files change hands.
- 2
Inventory call
A buyer walks through what you hold and what it wants. Most say the owner spends one to three hours in total.
- 3
Written offer
Buyers usually send terms within days to two weeks: price, scope, term and whether the deal is exclusive.
- 4
Clean and deliver
Personal details are removed under the agreed method, then a copy is exported. Your originals stay where they are.
micro1
What it asks for
Procedures, internal wikis, project and task history, CRM activity
Offer and payment
Up to 30 days to review, then paid within 30 days of invoice
Ask about
Its master terms describe a perpetual license. It says it strips personal details "when relevant", so ask exactly how.
Ventra
What it asks for
Mainly inboxes, recorded calls and helpdesk tickets
Offer and payment
Offer in 3 to 7 days, then net 30 or 60
Ask about
Its terms warn it may be unable to erase data after delivery.
Polyshares
What it asks for
Inboxes, recorded calls, helpdesk tickets and ERP extracts
Offer and payment
Offer in 1 to 2 weeks, paid in 30 to 60 days
Ask about
Licenses are exclusive by default.
Pewter
What it asks for
Operating records for the industries on its list
Offer and payment
No fee to the owner, it says
Ask about
Launched October 2026 by a Florida sales agency. Its licensing partner, not Pewter, signs and pays.
| Buyer | What it asks for | Offer and payment | Ask about |
|---|---|---|---|
| micro1 | Procedures, internal wikis, project and task history, CRM activity | Up to 30 days to review, then paid within 30 days of invoice | Its master terms describe a perpetual license. It says it strips personal details "when relevant", so ask exactly how. |
| Ventra | Mainly inboxes, recorded calls and helpdesk tickets | Offer in 3 to 7 days, then net 30 or 60 | Its terms warn it may be unable to erase data after delivery. |
| Polyshares | Inboxes, recorded calls, helpdesk tickets and ERP extracts | Offer in 1 to 2 weeks, paid in 30 to 60 days | Licenses are exclusive by default. |
| Pewter | Operating records for the industries on its list | No fee to the owner, it says | Launched October 2026 by a Florida sales agency. Its licensing partner, not Pewter, signs and pays. |
07 / Timing
If you are selling or winding down
A data license can sit alongside a sale or a wind-down. If you are selling the business, agree with the acquirer who keeps the right to license the archive. If you are closing down, keep the workspace and inboxes alive until a buyer has seen them. A closed company is not out of options: SimpleClosure reports more than 150 completed sales of shut-down startups' archives.
FAQ
Questions, answered
Can we license MLS data?
Probably not. MLS rules usually restrict it. Your own transaction files, notes and training are a different matter.
Do agents need to agree?
Check your independent contractor agreements. Records created in agents' own CRMs may not be the brokerage's.
Is a 25-person brokerage big enough?
6 of the 9 buyers in our size check take a brokerage that size, going by their own published rules. Below 20 people your options narrow to the buyers with no stated minimum.
Do we lose our records if we license them?
No. A license gives the buyer a copy for agreed uses and your originals stay put. Read the term and deletion clauses closely: micro1's master terms describe a perpetual license, and Ventra warns it may be unable to erase data after delivery.
Find the buyers that fit your company
Answer a few questions about your size, tools and history. We show which buyers want a company like yours. Free, no files.
Keep reading
Sources
Every number on this page links back to one of these.
- 1arxiv.org: 2510.04374v1arxiv.org
- 2onetonline.org: 4.C.1.a.2.honetonline.org
- 3Troveo: Business data programtroveo.ai
- 4Polyshares: Sell company datapolyshares.com
- 5micro1: Company referral programmicro1.ai
- 6Beri: micro1 enterprise data partnerships, terms and risksberi.net
- 7Mode: Data program requirementsdata.mode.inc
- 8Nyne: Sell company datanyne.ai
- 9Pewter: Company data licensingpewterdata.com
- 10Pewter: Partner examplespewterdata.com
- 11Ventra: Company datajoinventra.com
- 12US Census Bureau: Statistics of US Businesses, 2022www2.census.gov
Spot something wrong? See our corrections policy. Some buyers pay us a referral fee. How we make money.