Industry guide
Construction project records AI labs want: RFIs, change orders and logs
Every project leaves a paper trail of problems solved: the RFI about a clash in the drawings, the change order that followed, the submittal sent back twice, and the daily log that recorded the rain delay. That trail is what AI companies need to build agents for project management.
Most of it already sits in Procore or a similar platform, email, scheduling tools and estimating software. Buyers want the written trail of how your team actually does the work, so most owners lead with SOPs and training material, then add day-to-day records once personal details are dealt with.
- Key figure
- 11,835
- Buyers' published range
- $100K to $2M+
- Time to a written offer
- Days to 2 weeks
- Owner time, per buyers
- 1 to 3 hours
01 / What buyers value
Records a buyer will look for at a construction company
RFI logs and responses
Where it lives
Procore or shared logs
Why a buyer wants it
Questions, answers and the drawings behind them
Raise first
Architect and owner names
Change orders
Where it lives
Project platform and email
Why a buyer wants it
Cost and schedule decisions with reasons
Raise first
Contract values
Submittals and review comments
Where it lives
Project platform
Why a buyer wants it
Back and forth on materials and methods
Raise first
Supplier pricing
Daily logs and site reports
Where it lives
Project platform
Why a buyer wants it
What happened on site each day
Raise first
Worker names and injuries
Bids, estimates and buyout
Where it lives
Estimating software
Why a buyer wants it
How work is priced and bought
Raise first
Subcontractor pricing
| Record | Where it lives | Why a buyer wants it | Raise first |
|---|---|---|---|
| RFI logs and responses | Procore or shared logs | Questions, answers and the drawings behind them | Architect and owner names |
| Change orders | Project platform and email | Cost and schedule decisions with reasons | Contract values |
| Submittals and review comments | Project platform | Back and forth on materials and methods | Supplier pricing |
| Daily logs and site reports | Project platform | What happened on site each day | Worker names and injuries |
| Bids, estimates and buyout | Estimating software | How work is priced and bought | Subcontractor pricing |
02 / Value
Putting a number on a construction company's data
No buyer publishes a price list by industry. What they do publish is a range for a whole company: micro1, Polyshares and Ventra each advertise deals from roughly $100K to $2M or more, and Pewter's licensing partner cites examples between $350K and $650K. Read those as the buyers' own marketing figures, not offers.
For a construction company of about 45 people, three things move the number most: how many years of history you have, how much of the work is written down in one place, and how cleanly client and employee details can be removed. Try the worth estimator for a range based on your size.
03 / Buyers
Which buyers take construction companies
On Troveo's intake form, the closest category ("construction and trades") sits in the second of its four demand tiers, which it describes as above-average demand. Polyshares accepts construction and specialty trades, though it does not mark it as premium.
Published size rule
Asks for at least 30 staff, with no upper limit
A 45-person construction company
Fits at 45
Published size rule
At least 20 full-time US office employees, or 10 for accounting and 6 for law
A 45-person construction company
Fits at 45
Published size rule
At least 20 W-2 staff in the US and three years of history
A 45-person construction company
Fits at 45
Published size rule
At least 20 people and three years, with a higher bar in some sectors
A 45-person construction company
Fits at 45
Published size rule
At least 30 US staff and three years of data
A 45-person construction company
Fits at 45
Published size rule
Around 30 people or more
A 45-person construction company
Fits at 45
Published size rule
No headcount floor; it weighs how deep the record goes
A 45-person construction company
No size floor
Published size rule
Publishes no minimum
A 45-person construction company
No size floor
Published size rule
Publishes no minimum (its calculator begins at 20)
A 45-person construction company
No size floor
| Buyer | Published size rule | A 45-person construction company |
|---|---|---|
| micro1 | Asks for at least 30 staff, with no upper limit | Fits at 45 |
| Mode | At least 20 full-time US office employees, or 10 for accounting and 6 for law | Fits at 45 |
| Nyne | At least 20 W-2 staff in the US and three years of history | Fits at 45 |
| Pewter | At least 20 people and three years, with a higher bar in some sectors | Fits at 45 |
| Ventra | At least 30 US staff and three years of data | Fits at 45 |
| Endless | Around 30 people or more | Fits at 45 |
| Polyshares | No headcount floor; it weighs how deep the record goes | No size floor |
| Mercor | Publishes no minimum | No size floor |
| Troveo | Publishes no minimum (its calculator begins at 20) | No size floor |
Some buyers pay us a referral fee. It never changes your price, and it never changes the order of our rankings.
04 / Typical week
What one ordinary week produces
- Monday: three RFIs logged after a coordination meeting.
- Tuesday: a submittal returned with comments on fire stopping.
- Wednesday: weather stops concrete and the daily log says why.
- Thursday: a change order priced for owner-requested work.
- Friday: a three-week lookahead updated and sent to subs.
Illustrative. Multiply one week by every year you have kept, and that is the record a buyer is looking at. The written decisions matter more than the totals.
05 / Segments
Segments within construction companies
- Commercial general contractors: RFI registers, pay applications, buyout files and closeout records from commercial GCs are in demand. Who buys them and what to raise first.
- Residential builders and remodelers: Selections, homeowner change orders, estimates and client messages show how residential projects run. Who buys this data and how to protect homeowners.
- Procore data: RFIs, submittals, daily logs and change events in Procore are what AI buyers want. How to export a project archive and what to check first.
- Buildertrend data: Daily logs, homeowner messages, selections and change orders in Buildertrend are what buyers want from residential builders. How to get it out.
06 / Process
How a deal works
- 1
Check the fit
Answer a few questions about headcount, years of records and the systems you use. No files change hands.
- 2
Inventory call
A buyer walks through what you hold and what it wants. Most say the owner spends one to three hours in total.
- 3
Written offer
Buyers usually send terms within days to two weeks: price, scope, term and whether the deal is exclusive.
- 4
Clean and deliver
Personal details are removed under the agreed method, then a copy is exported. Your originals stay where they are.
micro1
What it asks for
Procedures, internal wikis, project and task history, CRM activity
Offer and payment
Up to 30 days to review, then paid within 30 days of invoice
Ask about
Its master terms describe a perpetual license. It says it strips personal details "when relevant", so ask exactly how.
Ventra
What it asks for
Mainly inboxes, recorded calls and helpdesk tickets
Offer and payment
Offer in 3 to 7 days, then net 30 or 60
Ask about
Its terms warn it may be unable to erase data after delivery.
Polyshares
What it asks for
Inboxes, recorded calls, helpdesk tickets and ERP extracts
Offer and payment
Offer in 1 to 2 weeks, paid in 30 to 60 days
Ask about
Licenses are exclusive by default.
Pewter
What it asks for
Operating records for the industries on its list
Offer and payment
No fee to the owner, it says
Ask about
Launched October 2026 by a Florida sales agency. Its licensing partner, not Pewter, signs and pays.
| Buyer | What it asks for | Offer and payment | Ask about |
|---|---|---|---|
| micro1 | Procedures, internal wikis, project and task history, CRM activity | Up to 30 days to review, then paid within 30 days of invoice | Its master terms describe a perpetual license. It says it strips personal details "when relevant", so ask exactly how. |
| Ventra | Mainly inboxes, recorded calls and helpdesk tickets | Offer in 3 to 7 days, then net 30 or 60 | Its terms warn it may be unable to erase data after delivery. |
| Polyshares | Inboxes, recorded calls, helpdesk tickets and ERP extracts | Offer in 1 to 2 weeks, paid in 30 to 60 days | Licenses are exclusive by default. |
| Pewter | Operating records for the industries on its list | No fee to the owner, it says | Launched October 2026 by a Florida sales agency. Its licensing partner, not Pewter, signs and pays. |
07 / Timing
If you are selling or winding down
A data license can sit alongside a sale or a wind-down. If you are selling the business, agree with the acquirer who keeps the right to license the archive. If you are closing down, keep the workspace and inboxes alive until a buyer has seen them. A closed company is not out of options: SimpleClosure reports more than 150 completed sales of shut-down startups' archives.
FAQ
Questions, answered
Do we need the owner's permission?
Sometimes. Read the confidentiality and document ownership clauses in your contracts. Your own procedures, estimates and internal email are usually easier to license than owner-provided drawings.
How in demand is construction data?
Troveo puts construction and trades in its above-average demand tier, and construction platforms are already competing over this data for their own AI tools.
Is a 45-person construction company big enough?
9 of the 9 buyers in our size check take a construction company that size, going by their own published rules. Below 20 people your options narrow to the buyers with no stated minimum.
Do we lose our records if we license them?
No. A license gives the buyer a copy for agreed uses and your originals stay put. Read the term and deletion clauses closely: micro1's master terms describe a perpetual license, and Ventra warns it may be unable to erase data after delivery.
Find the buyers that fit your company
Answer a few questions about your size, tools and history. We show which buyers want a company like yours. Free, no files.
Keep reading
Sources
Every number on this page links back to one of these.
- 1enr.com: Construction platforms are already fighting over data to train ai agenenr.com
- 2onetonline.org: 4.C.1.a.2.honetonline.org
- 3Troveo: Business data programtroveo.ai
- 4Polyshares: Sell company datapolyshares.com
- 5micro1: Company referral programmicro1.ai
- 6Beri: micro1 enterprise data partnerships, terms and risksberi.net
- 7Mode: Data program requirementsdata.mode.inc
- 8Nyne: Sell company datanyne.ai
- 9Pewter: Company data licensingpewterdata.com
- 10Pewter: Partner examplespewterdata.com
- 11Ventra: Company datajoinventra.com
- 12US Census Bureau: Statistics of US Businesses, 2022www2.census.gov
Spot something wrong? See our corrections policy. Some buyers pay us a referral fee. How we make money.